Privacy policy

Effective Date: TBV

Grantham Water Polo Club ("we," "us," or "our") is committed to protecting the privacy of individuals who register with our club, including adults and their children. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information.

Information We Collect:

We collect personal information for Children and Adults in order to maintain accurate records, including but not limited to names, addresses, phone numbers, email addresses, dates of birth medical information and other relevant contact details during the registration process.

Purpose of Collection:

The primary purpose of collecting personal information is to maintain a database of registered members for the Grantham Water Polo Club.
This information helps us manage club membership, communicate with members, organize events, and ensure the safety and well-being of all participants.


By registering with Grantham Water Polo Club, you consent to the collection, use, and disclosure of your personal information as outlined in this Privacy Policy.

Data Security:

We take reasonable measures to protect the personal information we collect against unauthorised access, disclosure, alteration, and destruction.
Access to personal information is restricted to authorised webmasters and club officials only, who need the information to perform specific club-related tasks.

Sharing of Information:

We may share personal information with authorised third parties (such as event organizers or coaches) for the purpose of organizing and coordinating club activities.
We do not sell or rent personal information to third parties.
As required by Swim England we share all player information with Swim England in order to register their Swimming insurance Swim England registration, this information is also only accessible by authorised club officers.

Retention of Information:

We retain personal information for as long as necessary to fulfil the purposes for which it was collected and to comply with legal and regulatory requirements. Where a player and family leave the club, your account will be closed and all personal data deleted.

Individual Rights:

Individuals have the right to access, correct, or request the deletion of their personal information held by Grantham Water Polo Club. Requests can be made by contacting the club Chair or Webmaster.

Updates to the Privacy Policy:

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. Any updates will be posted on our website, and we encourage you to review the Privacy Policy periodically.

Contact Information:

If you have any questions or concerns about this Privacy Policy or our data practices, please contact the club Chair or Webmaster.

By continuing your club membership, you acknowledge that you have read, understood and accepted this Privacy Policy.